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HEE London and South East (LaSE) FAQs
Browse all the FAQs to find the solution of your questions
General Recruitment Information
Other
1
What if none of the FAQs answer my query?
Locked Oriel Account
2
I forgot my Oriel password, who do I do?
I am locked out of my Oriel account, who do I need to contact?
Uploading documentation to Oriel
2
How do I upload documentation to Oriel?
I am trying to upload a document but the system is telling me that the file is too large. What should I do?
Other Oriel Issues
4
Will applicants be able to save each section of the application form and come back to it later?
Will applicants receive ‘random’ offers?
Are applicants able to stay in the upgrading process for more than one offer?
What are the implications of ‘declining’ an offer?
Application Forms
3
Can I see the application form before the recruitment round opens?
What should I do if I believe my application has been withdrawn incorrectly?
Where I can find out further information regarding the Physician Higher Specialties?
Interviews
5
What flexibility will be offered to those applicants who are sick or too ill to attend?
Are applicants able to sit their interview again if an illness/sickness affects their performance? What happens to those applicants who miss an interview slot due to lateness?
Am I required to bring any documents to interview with me?
What is the Disability Confident scheme (DCS)?
I would like feedback on my interview. How can I obtain this?
Commencing a training programme
1
Can I defer my offer of a training programme?
References
5
I have a query about references/referees. Where can I find information about this?
Do my referees need to be my most recent three supervisors?
What do I do if one of my most recent three supervisors is not available?
Who can I nominate as a referee? Does the referee have to be a consultant?
What happens if one or more of my references is not submitted by the deadline?
Out of Programme Pause
0
Offers
8
I have received and offer, what shall I do?
I was deemed appointable but still haven't received an offer after multiple iterations. Is there a chance of still receiving an offer?
If I decline an offer will I be disadvantaged in future rounds?
When will I receive an offer?
Do I have to accept a post if I am offered one?
See all 8 articles
Programme Preferences
5
When I give programme preferences, how do I 'submit' them?
When will programme preferences open and close?
What if I change my mind about programme preferences?
How can I get more detail about the programme offered?
I want to revise my preferences, how do I do this?
Recruitment - Visa
1
I have been offered a post, how do I apply for a visa?
Fitness To Practise (Recruitment)
FAQs
2
Do I have to declare old, "spent" convictions, police cautions, warnings, reprimands etc?
I have already declared fitness to practise issues in the past to my healthcare regulator and/or medical/dental school/university. Do I have to declare them again?
Dental Recruitment
Dental Foundation Training
5
I am having difficulties booking my SJT. What should I do?
What are the application and interview dates for Dental Foundation Training?
What should I answer to the application form question: ’Will you be required to undertake Dental Foundation Training as the only route to access the NHS Dental Performers List (England and Wales only)?
Is there a special circumstances process for Dental Foundation Training?
Why can I not list references in the ’References’ section of the online Dental Foundation Training application form?
Medical Foundation Recruitment
Specialised Foundation Programme (SFP)
3
I have submitted my application form but would like to change the order of my Specialist Foundation Programme preferences. How do I do this?
How can I make sure my Educational Achievements declared on the application form are going to score points?
Is it mandatory to respond to the SFP White Space questions?
Standard Foundation Programmes
4
Will there be list of posts available?
My referee has not been able to submit reference requested.
I have created an Oriel account and I am unable to register for FP application process
I have submitted my application but the application and have preferenced Foundation Programmes. There was no option for me to preference Specialised Foundation Programmes or Foundation Priority Programmes.
Medical Specialty Recruitment
General
2
If I accept a post in Round 1, can I apply in Round 2?
How many applications can I submit for specialty training?
General Practice Recruitment
1
Is additional information available about how to apply for General Practice training?
Core Surgery Recruitment
1
Where can I find more information about the pilot IST and/or ENT posts?
Offers
1
If I decline an offer for a specialty, will I receive further offers?
Pharmacy Recruitment
Offers, Upgrades and Employment Checks
13
Will universities be informed of applicants ranking data?
How much time do applicants have to accept an offer with upgrades?
Are applicants able to upgrade offers more than once?
What is the timeline for the offers process and when does the entire recruitment process end?
Is it likely that applicants will receive an upgrade to a non-preferenced programme?
See all 13 articles
Other
1
What if none of the FAQs answer my query?
Oriel and Applications
25
What documentation will applicants be required to provide as part of their application?
Is it possible that some applicants may have to work longer than the hours stated in their contract?
What does primary pharmacy qualification mean in the application form?
Should applicants use their university or personal email addresses when they apply?
What is the relevance of asking about employment history on the application form when some students will not have any?
See all 25 articles
Preferencing
11
If applicants do not preference a particular programme does that mean they cannot receive an offer for that particular programme?
Does Oriel allow a student to bulk filter preference choices?
What can successful applicants do if the employer moves them elsewhere from their preference choice at a later date?
Is there a recommended number of programmes for applicants to preference?
Is preferencing the same as ranking?
See all 11 articles
Selection Centres
6
Will applicants be tested on clinical and science related questions?
Why is numeracy being assessed?
Will examples of numeracy questions be made available to students before they sit the numeracy test?
Will examples of SJT items be made available to students in advance of their attendance at a Pearson Vue selection centre?
Do I need to add my middle name to my application?
See all 6 articles
Special Circumstances (Recruitment)
FAQs
3
Will places be allocated to those with special circumstances or will applicants be placed?
I am a medical specialty applicant. How do I apply for special circumstances?
Will I receive automatic allocation to my preferred region if my Special Circumstances have been approved?
Panel Members/Referees
General
1
How do I contact the London and Kent, Surrey and Sussex (LaKSS) recruitment team/submit an enquiry?
Pharmacy panel member FAQs
2
Do panel members need to be trained?
Who can be a panel member?
Referees
5
My referee has not received the e-mail request to submit my reference. What should I do?
How do I update my referee details in Oriel?
My referee has submitted the reference but my Oriel account is still showing an incomplete status. What should I do?
Can referees submit references outside of the Oriel system?
Will I lose my offer/place if my reference is not submitted to Oriel by the published deadline?
National Inter Deanery Transfer (IDT)
National IDT Newsletter Subscription
1
Newsletter Subscription
Overview
2
What is the National Inter Deanery Transfer process?
When can I apply, and can I apply for a transfer between windows?
Eligibility
23
What are the eligibility criteria?
How flexible are the eligibility criteria?
I anticipate a change in my circumstances in the future. Can I apply?
My Partner has been offered a job in another region and I would like to move with him/her, can I apply?
I am a LAT/LAS, can I apply for IDT?
See all 23 articles
Application process
13
When will the information for the next window be made available?
What should I do if I am unable to upload my evidence to the online application portal?
I need to upload additional documents to support my application, but I have exceeded the 15 MB limit.
Will I have to go through the process again if I’ve previously submitted an application?
I applied in the last window, can I submit the same supporting documents as before?
See all 13 articles
Preferences
4
Can I ask to be transferred to a nearby training region if my first choice isn’t available?
Can I specify where within the region I would like to be transferred to?
The regions I would like to apply to have now merged, how do I list them on my application form?
Is it possible to change my preferences after allocations have been made?
Post availability and allocation
8
How does a post become available?
Who should I contact to find out about available posts?
Can I find out which vacancies are available in my preferred region prior to submitting an application?
Will there be a vacancy for me if I’m eligible?
If there are more applicants than posts, how will the successful applicants be selected?
See all 8 articles
Offers
11
How will I be made an offer to transfer?
What information will the conditional offer contain?
Why is this offer conditional?
What happens if I accept this conditional offer?
What happens if I decline this conditional offer?
See all 11 articles
Operational & Technical Issues
2
I am experiencing a technical issue on the Specialty Training website
I am experiencing a technical issue on the PGMDE Support Portal
Complaints
1
How do I make an IDT related complaint?
Statistics
1
IDT Statistics
Other
1
The above FAQs have not answered my query. Where can I submit my IDT related query?
Waiting List
1
Is there a Waiting List?
Event Bookings (Delegates)
Booking a place on an event
4
How do I book a place on an event?
I have special dietary or access requirements – who should I let know?
I am having problems booking on to my event – who should I contact?
How do I know if I am booked on to an event?
Cancelling a place on an event
1
I need to cancel my place on an event - what should I do?
Regional Training Days
4
Where will I find Regional Training Days (RTD) advertised?
Do I need to book a place on my RTDs or can I just turn up?
Will I still get a certificate if I do not register or sign in for a training day?
I require a certificate of attendance for a training day that was many months ago, can you provide this?
Survey
1
I am experiencing technical difficulties accessing the training day survey
General Enquiries
1
When can I expect a response to my query?
Reasonable Adjustments & Disability Confident Scheme (Recruitment)
FAQs
1
What support is available to applicants that require adjustments to the recruitment process?
Event Bookings (Organisers)
Key Information
1
Who can make an event submission?
Setting up an Event
6
How do I book an event?
I already have a schedule of events set up and would like these managed via the new system – what should I do?
I want to set up an event but don’t have all of the information I need. What should I do?
I want to use EventBrite or my own booking system to manage my event, can you still support with administration?
Are there any busy periods/ restrictions on bookings?
See all 6 articles
Regional Training Days
2
I already have a programme in place and just need support with a bit of admin- what do I do?
Can I just email someone my events to set up?
Support with Existing Bookings
2
What do I do if the details of my event change or I need to add extra dates?
Do I need to complete a form for every event I wish to set up?
Authorisation and Funding
1
Are you able to process cheques or payments for deposits for non-attendees at events?
Venues and Catering
1
What catering can be booked?
Advertising Events
1
Where are events advertised?
Events Reporting
1
Can you provide reporting on events?
Evaluation
3
Can you provide evaluation for events?
I want to use Survey Monkey to manage my evaluation, can you still support with administration?
When are certificates of attendance issued?
Access to the online Events Management System (EMS)
0
Revalidation
Revalidation, Responsible Officers & Designated Bodies
9
What is the purpose of revalidation?
What is a Responsible Officer?
What is a Designated Body?
Who is my Responsible Officer?
I am currently a trainee undertaking Post CCT Sub Specialty Training and hold a DRN - who is my Responsible Officer and how will I be revalidated?
See all 9 articles
Revalidation dates, notice and deferrals
5
When will I be required to revalidate?
I have been informed by the GMC that I am ‘under notice’ for Revalidation. What does this mean?
What does it mean if the Responsible Officer recommends that their recommendation about me is deferred? How long is a deferral?
How will I know when a decision has been made on my revalidation?
My expected CCT date has changed. Will my revalidation date be changed?
The Revalidation Process
3
What do I need to do for this process?
What happens if I don’t complete a Form R?
In relation to completing the Enhanced Form R, what is a significant event?
Transfer of Information (TOI) between Responsible Officers
2
I am contacting you as/on behalf of a Responsible Officer (RO) to request a Transfer of Information (RO to RO TOI)
I am a trainee who has recently changed my Designated Body/ Responsible Officer. What should I be providing them for revalidation purposes.
Scope of Work Declaration
1
What is the Scope of Work Declaration and where can I find guidance?
Less Than Full Time
For Trainees Enquiring About Training Less Than Full Time (LTFT)
21
How do I apply for LTFT training? (all grades)
Which region do I apply to if I wish to train LTFT?
Am I eligible to train LTFT?
What are Category 2 LTFT Applications?
What evidence do I need to provide to train LTFT under Category 1?
See all 21 articles
For Trainees Who Have Been Accepted for Less Than Full Time Training (LTFT)
17
How much notice do I need to provide if I want to return to full time training?
Am I allowed to work locums as a LTFT trainee?
Can LTFT trainees insist on doing on-call?
Is it possible to be exempted from on-call?
How much study leave do I get?
See all 17 articles
LTFT Trainee Applicant Guide
1
LTFT Trainee Applicant Guide
LTFT Category 3 Applications
2
What specialities are offering LTFT Category 3?
What is the process for application?
School of Medicine
Generic Medicine Queries
8
I am a trainee on a higher medicine speciality programme currently on OOP do I need to attend the ARCP I have been invited for?
I am a trainee on a higher medicine speciality programme on parental leave do I need to attend the ARCP I have been invited for?
Do I need to attend my medicine ARCP in person?
Can you please provide me with a mortgage letter including length of training and salary information?
Where can I find details of the Professional Support Unit (PSU) in order to access coaching and mentoring, careers guidance or professional support?
See all 8 articles
Internal Medicine Training (IMT)
5
I am an IMT trainee; can you please update my post information or add a supervisor to my medicine ePortfolio?
I am an IMT trainee, can I request a copy of my ARCP outcome or will I receive a certificate to confirm completion of training?
I have a question about my upcoming ARCP, where can I find further guidance?
I am considering taking time out of training after completing the CMT or IMT programme
Where can I find information about the new Internal Medicine (IM) Curriculum?
General Internal Medicine (GIM)
22
What happens when it’s time to come for final sign off for GIM?
How much CPD counts towards GIM?
What CPD doesn’t count?
Which clinics count towards GIM?
What’s the point of doing another audit?
See all 22 articles
Infectious Diseases, Medical Microbiology and Virology (IDMMV)
2
I am an IDMMV/Combined Infection Training Trainee. Do I need a PYR?
Regional Training Days - IDMMV
Nuclear Medicine
1
I am Nuclear Medicine trainee but not London trainee, where do I get a Form R from for my ARCP?
Chief Registrars
2
Am I eligible to apply for the South London Chief Registrar posts?
I’m not on a South London training scheme, am I eligible to apply?
School Of Pathology
General Pathology
2
I am a pathology trainee having problems updating my LEPT account. How can these issues be resolved?
When are the training days and who do I contact?
IDMMV
0
School of Clinical Oncology
General Clinical Oncology
5
What happens if I fail FRCR Part 1 four times?
What happens if I fail FRCR part II and have had the maximum 2 year extension?
When can I go OOP?
Where is the Gold Guide saved?
ARCP for LTFT trainees
Medical Foundation
Additional Training Time
1
I think I need an extension to my training due to statutory leave from the training programme, how does this happen?
Annual Review of Competency Progression (ARCP)
19
What is the purpose of an ARCP?
When will I have my F2 ARCP Outcome?
How often should I have an ARCP?
When is my ARCP?
What does each ARCP outcome mean?
See all 19 articles
Changes in Circumstances
30
Should I have an ARCP before going on parental leave?
Will I have an ARCP whilst on parental leave?
I'm going on parental leave, what do I need to do?
What are my parental leave entitlements?
Where do I need to record my parental leave absence?
See all 30 articles
GMC National Training Survey (NTS)
5
What is the NTS?
When does the survey take place?
Is completion of the NTS mandatory?
Are my answers to the NTS kept confidential?
What does HEE do with the results of the NTS?
GMC Registration
2
How do I apply for Provisional Registration?
When can I apply for Full Registration?
Inter-Foundation School Transfers (IFST)
1
How do I apply to transfer to a different Foundation School?
Military Trainees
2
I am a military trainee, who is responsible for my ARCP?
How do I contact the Defence Deanery?
Miscl.
8
Can I take ATLS as an alternative to ALS?
What are the 2021-22 TAB (Team Assessment of Behaviour) window dates for London and KSS Foundation Schools?
Assessment/SLEs
F1 to F2 Supporting Trainees Entering Practice (STEP)
Tasters
See all 8 articles
New Starter Registration
2
I haven’t received a contract of employment: what should I do?
How do I find out about induction?
Resignation
6
I have decided not to return to training from my parental leave, who should I inform?
I am considering resigning from my training programme – what should I do?
I have chosen to resign from my training programme – who should I inform?
What is my notice period?
Am I able to reapply to a training programme in the future?
See all 6 articles
Proof of Training
3
How can I get a copy of my F1CC or FPCC (previously: 5.1, 5.2, AF1C and FACD)?
How can I get a letter confirming I am on a training programme for a mortgage or lettings agency?
Confirmation of UK training and acquired rights
Rotations
7
I haven’t received a contract of employment: what should I do?
Where can I find information on my payscales?
My grade of training is incorrect and has implications for my pay, how can I update this?
Who do I contact to request annual leave for my next placement?
Where can I find out information about the posts and Trusts I may be expected to rotate to within my training programme?
See all 7 articles
Synapse
1
I have forgotten my login / I am locked out of Synapse who should I contact?
Taking Time Out of The Foundation Programme (OOP)
3
How do I apply for OOP from the Foundation Programme?
I want to have a break from training for personal reasons what do I need to do?
Who is my Responsible Officer while I am Out of Programme?
Script
5
What is Script?
How do I use Script?
How many Script modules do I need to complete?
How do I evidence the Script modules I have completed?
How do I access Script?
GP F2 Placements Trust FAQs
12
Who is responsible for allocating F2 trainees to the GP practices?
How do GP Patch ADs support this process?
How do trusts return the placement information to HET?
Where is the data required to make F2 GP placements?
What is included in the early snapshot data and how does this apply to the Trust management of GP placements?
See all 12 articles
Public Health
ARCP
10
When is my ARCP?
What is the purpose of an ARCP?
How often should I have an ARCP?
What is KA10 Formative Assessment?
What does each ARCP Outcome mean?
See all 10 articles
Notification of Change
1
There has been a change to my training status, who do I need to update?
Period of Grace
5
What happens if I am successful in obtaining a consultant post before I start my Period of Grace?
How do I request my Period of Grace?
Can I request where I would like to be placed for my Period of Grace?
How much notice do I need to give to resign my Period of Grace?
I have obtained a consultant post; how do I resign from my Period of Grace? (resignation)
Generic FAQs
Additional Training Time
6
I think I need an extension to my training due to educational reasons, what should I do?
I am a Less Than Full Time (LTFT) trainee, will my extension to training be pro rata?
How long can my training be extended for?
I have been given an extension to training through an ARCP outcome 3, who do I need to contact to arrange my remedial training placement?
I have been awarded an unsatisfactory outcome at my ARCP, how can I appeal this decision?
See all 6 articles
Annual Review of Competency Progression (ARCP)
17
COVID - 19
What is the purpose of an ARCP?
How often should I have an ARCP?
What is an Interim Review?
What is a Support Meeting?
See all 17 articles
Military Trainees
4
I am a military trainee, who awards my NTN?
I am a military trainee, who is responsible for my ARCP? (ARCP)
If I leave the armed forces before my CCT, am I still able to complete specialty training?
How do I contact the Defence Deanery?
None of the FAQs answer my question
1
What if none of the FAQs answer my question?
Workforce IDT
3
I have a procedural question about the IDT process, who do I contact?
I am a London or KSS trainee and have an IDT form which needs to be signed off by a Postgraduate Dean or their nominated signatory, where can I submit this document to?
I am a London or KSS trainee and I would like to know more about the specialty training programme.
ARCP Reviews and Appeals
17
I do not agree with the decision of the ARCP panel. Can I appeal it?
How do I request a review of my ARCP outcome?
What is an ARCP Review?
How long will an ARCP Review take?
The Review Panel upheld its original decision. Can I appeal it?
See all 17 articles
Certification
8
When will I have my Final ARCP Outcome?
When can I apply for consultant posts?
What is the difference between CCT and CESR(CP)?
How and when can I apply for entry onto the Specialist / GP Register?
What are the requirements for Certification?
See all 8 articles
Changes in Circumstances
28
I'm going on parental leave, what do I need to do?
What are my parental leave entitlements?
Where do I need to record my parental leave absence?
Will I return to the same placement following my parental leave?
My next placement starts prior to commencing maternity leave. Who is responsible for my Occupational Maternity Pay (OMP)?
See all 28 articles
Changes in Personal Details
3
My personal contact details have changed, who do I need to update?
I have married but wish to practice under my maiden name, can I do this?
I am buying a house and require confirmation of my employment for my mortgage, can you provide this?
GMC National Training Survey (NTS)
5
What is the NTS?
If I am having difficulty logging into the GMC National Trainee Survey, who can I contact?
When does the survey take place?
Are my answers to the NTS kept confidential?
What does HEE do with the results of the NTS?
New Starter Registration
6
When will I receive my national training number (NTN)?
What is the difference between a DRN and NTN?
I would like to count previous experience towards my training, how do I do this?
I haven’t received a contract of employment, what should I do?
How do I find out about induction?
See all 6 articles
Period of Grace
15
What is Period of Grace?
How long is my Period of Grace?
I am a core trainee, do I qualify for a Period of Grace?
What happens if I am successful in obtaining a consultant post before I start my Period of Grace?
How do I request my Period of Grace?
See all 15 articles
Resignation
9
I am considering resigning from my training programme, what should I do?
I have chosen to resign from my training programme or POG, who should I inform?
What is my notice period?
I have obtained a consultant post, how do I resign from my Period of Grace? (POG)
Do I need to inform my next employer that I am resigning from the training programme? (rotations)
See all 9 articles
Rotations
10
I haven’t received a contract of employment, what should I do?
When will I receive notification of my next placement?
Only my next placement is available to view on Synapse, when will I receive confirmation of the rest of my rotation?
Where can I find information on my pay scales?
My TPD has informed me of my next placement, when will this be confirmed?
See all 10 articles
Synapse
0
Feedback on the portal
1
How do I feedback on the portal and the FAQs?
Deferrals
2
How do I apply to defer my London or KSS GP post?
How do I apply to defer my London or KSS Specialty post?
Integrated Academic Training
22
Academic Clinical Fellowship
Clinical Lecturer (CL)
Who pays for a trainee’s academic block?
Do academic trainees need to fill in a LTFT form?
Who do I go to for my study leave budget?
See all 22 articles
National Education and Training Survey (NETS)
9
What is the Health Education England (HEE) National Education and Training Survey (NETS)?
What is the difference between the General Medical Council (GMC) National Training Survey and the HEE NETS?
I am a postgraduate medical trainee. Do I need to complete NETS if I have completed the GMC NTS?
If I am having difficulty logging into the HEE NETS, who can I contact?
When does the survey take place?
See all 9 articles
Research Governance
1
Research Governance
Uploaded Files
Complaints Form Docs
0
IDT files
5
Regional IDT Contacts & Delegated Nominee List (Feb 2018) V2
Regional IDT Contacts & Delegated Nominee List (August 2019)
Regional IDT Contacts & Delegated Nominee List (August 2020)
Regional IDT Contacts & Delegated Nominee List (February 2021)
Regional IDT Contacts August 2021
London/KSS Trainee
6
OOP Application Support v3
LTFT - Trainee Applicant Guide
Relocation Eligibility Form
Relocation Expense Claim Form
Travel Expense Claim Form
See all 6 articles
London/KSS Trainer
0
London/KSS Trust
5
Relocation Eligibility Form
Relocation Expense Claim Form
Travel Expense Claim Form
London and KSS Employers Portal User Guide
Rotation Process - Key Deadlines
Out of Programme / Acting Up
3
OOP Application Support v2
OOP Trainee Guidance - 2020-07-09
Out of Programme Pause
Recruitment/Applicant Enquiries
1
Pre-registration Pharmacy Complaints Policy
Relocation manual
1
Trust Relocation and Excess Travel Manual
School of Surgery (Core)
SITE
1
Do I have to attend SITE, even if I have passed the MRCS/gained an ST3 job?
Matching
1
Am I obliged to participate in the matching process if I am on a themed programme?
Anatomy
0
Rotations
1
How can I swap my placement with a fellow core trainee?
ARCP
0
Communication and Leadership Courses
0
Attendance at Events
1
My trust will not release me for a training event. What should I do?
Core Surgical Training Handbook
1
Where can I obtain a copy of the handbook?
Academic Clinical Fellows
0
OOPs
1
Can I go on OOP as a core surgical trainee?
HEKSS Core Surgery Prize Day 2018
0
School of Psychiatry
Core Psychiatry
6
Who is the Head of School for Psychiatry?
What documentation do I need for my ARCP?
How can I calculate my new CCT date if my circumstances change (parental leave, OOPs, LTFT working, etc)?
How do I find out information about my placements?
I am a Less Than Full Time (LTFT) trainee, will my extension to training be pro rata?
See all 6 articles
Higher Psychiatry
7
Who is the Head of School for Psychiatry?
What documentation do I need for my ARCP?
How can I calculate my new CCT date if my circumstances change (parental leave, OOPs, LTFT working, etc)?
How do I find out information about my placements?
I am a Less Than Full Time (LTFT) trainee, will my extension to training be pro rata?
See all 7 articles
Dental Foundation Training
Extentions To Training
5
I think I need an extension to my training due to educational reasons, what should I do?
How long can my training be extended for?
I have been given an extension to training through an FRCP outcome 3, who do I need to contact to arrange my remedial training placement?
I have been awarded an unsatisfactory outcome at my RCP, how can I appeal this decision?
I think I need an extension to my training due to statutory leave from the training programme, how does this happen?
REVIEW OF COMPETENCY PROGRESSION RCP
14
What is the purpose of an RCP?
How often should I have an RCP?
When is my RCP?
What is an Interim Review?
What is a Support Meeting?
See all 14 articles
CHANGES IN CIRCUMSTANCES
12
I'm going on parental leave, what do I need to do?
What are my parental leave entitlements?
Will I return to the same placement following my paternity leave?
I have decided not to return to training from my parental leave, who should I inform? (Resignations)
How much notice should I give my employer and LaSE Healthcare Education Team of my intention to return to training from parental leave?
See all 12 articles
Sick Leave
5
Who do I need to inform about my sick leave?
How will my sick leave affect my training?
If I am absent for more than 14 days will my CCT date / Completion of Training Date automatically be amended?
What will I be paid whilst on sick leave?
I would like to return to work Less Than Full Time (LTFT) following a period of sick leave, what do I need to do? (LTFT)
New Starter Registration
4
When will I receive my training number?
What is my performer number?
I haven’t received a contract of employment: what should I do?
How do I find out about induction?
RESIGNATION
5
I am considering resigning from my training programme what should I do?
I have chosen to resign from my training programme who should I inform?
What is my notice period?
I am resigning from the training programme, am I still required to have an RCP? (RCP)
Am I able to reapply to a training programme in the future?
Dental Higher Training
ADDITIONAL TRAINING TIME
6
I think I need an extension to my training due to educational reasons, what should I do?
I am a Less Than Full Time (LTFT) trainee, will my extension to training be pro rata?
How long can my training be extended for?
I have been given an extension to training through an ARCP outcome 3, who do I need to contact to arrange my remedial training placement?
I have been awarded an unsatisfactory outcome at my ARCP, how can I appeal this decision?
See all 6 articles
ANNUAL REVIEW OF COMPETENCY PROGRESSION (ARCP)
16
What is the purpose of an ARCP?
How often should I have an ARCP?
What is an Interim Review?
What is a Support Meeting?
What does each ARCP Outcome mean?
See all 16 articles
MILITARY TRAINEES
4
I am a military trainee. Who awards my NTN?
I am a military trainee, who is responsible for my ARCP?
If I leave the armed forces before my CCST am I still able to complete specialty training?
How do I contact the Defence Deanery?
CERTIFICATION
5
When will I have my Final ARCP Outcome
What is the CCST?
When can I apply for entry onto the Specialist List?
Is it possible to bring my CCST Date forwards?
Can I appeal against a decision not to award a CCT
ISCP
4
How do I register for an account on ISCP?
How do I change my password?
I've forgotten my password
How can I increase storage space on my account?
Dental Core Training
ADDITIONAL TRAINING TIME
4
I think I need an extension to my training due to educational reasons, what should I do?
I am a Less Than Full Time (LTFT) trainee, will my extension to training be pro rata?
I have been awarded an unsatisfactory outcome at my RCP, how can I appeal this decision?
I think I need an extension to my training due to statutory leave from the training programme, how does this happen?
REVIEW OF COMPETENCY PROGRESSION (RCP)
13
What is the purpose of an RCP?
How often should I have a RCP?
What is an Interim Review?
What is a Support Meeting?
What does each RCP Outcome mean?
See all 13 articles
CHANGES IN CIRCUMSTANCES
1
I am currently in Dental Core training and due to go on maternity leave before I complete the programme, can I still apply for specialty training posts?
NEW STARTER REGISTRATION
3
When will I receive my training number?
I haven’t received a contract of employment: what should I do?
How do I find out about induction?
Axia
4
What is Axia?
How do I get an account for Axia
I have forgotten my login / I am locked out of Axia who should I contact?
User guides
Occupational Medicine
ARCPs
2
ARCPs
Why do I need to complete a Form R?
IDTs/Rotations
1
Movement between Deaneries (Industry Posts)
Rotations
General
5
What if none of the FAQs answer my query?
How can I update the account holders for my trust?
Who should I contact if I am experiencing technical difficulties with my trust portal account?
How can I get updates if there are technical issues with the Portal?
I can’t see any academic trainees on my grid
Publication Timelines
3
When will rotation grids be available to LEPs via the trust portal?
When will the portal update with new information and display any changes?
How do I find out when specialties and programmes are due to rotate?
The Trust Rotation Grid (TRoG)
8
What data can I expect the TRoG to contain?
The TRoG appears to have missing data / we have not received details of trainees next placement.
Not all of my posts are showing up on the TRoG report.
Why do I have an NPN that is not associated to an ESR position number?
Why are some of my posts appearing in grey on the TRoG?
See all 8 articles
Placeholders
3
What are placeholders and why are they appearing on the TRoG?
Where a placement displays the instruction ‘RECRUIT’, does this mean that HEE LaSE are currently recruiting to the post or that the LEP should undertake local recruitment?
The TRoG currently indicates ‘HOLD’ against a post. How and when will I know if the post will be filled?
Data Changes
6
How will changes to rotation data be communicated and when?
What does the data changes tab of TRoG show us?
If there are multiple data changes relating to one post, how do I know which data change is now the correct placement information?
What does the colour coding system mean on the data changes sheet of TRoG?
A trainee or clinical colleague has informed us that specific changes have been made to rotations and trainee placements. Who should we inform?
See all 6 articles
Forecast Rotation Grid (FRoG)
3
What does FRoG show me?
Why are there blank fields showing in the FRoG?
Why can I only see the future placements for trainees and not see by individual post who will occupy it in the future?
Establishment Report
2
What does the establishment report contain?
Why does a post not appear on the LDA quarterly finance schedules but is appearing on TRoG?
Trainee Data Discrepancies
4
A trainee has informed us that their grade of training is different to that on TRoG
The placement start date is different on TRoG to what the trainee has confirmed.
A trainee has informed us they are going on paternity leave / different trust / withdrawn but their name still appears on my TRoG.
Can you give us the contact details for a trainee?
School of Surgery (Higher)
ISCP
3
I am trying to register on ISCP but I have not yet been given an NTN.
My CCT is incorrect on ISCP. I have had a significant period away from work and my TPD is aware of my time away.
I am currently having technical problems with ISCP. Who is the best person to speak to?
Vascular Surgery Placements
1
My placement says General Surgery although I am a Vascular Surgery trainee
KSS Urology Handbook
0
School of Ophthalmology
ARCP
2
How will I be notified of my Outcome?
Lock down of E-portfolios ahead of ARCP
CCT
1
I have received an Outcome 6 and am now ready to CCT. Where do I get the CCT form from?
KSS Induction
1
Where do I get the expense claim form from?
College Contacts
1
Who are the College contacts?
School of Emergency Medicine
Generic FAQs
3
How do I submit my CCT/CESR CP application form?
When will I have my major Trauma placement allocation?
Can trainees swap shop across the Higher EM training programme?
LTFT Emergency Medicine Pilot
2
I am a current Emergency Medicine Trainee and want to apply for Less Than Full Time Training under Category 3, how do I apply?
Do I need to reapply for LTFT Category 3 in EM?
School of Anaesthesia
Training Programme
2
How long does it take to complete the novice Anaesthetic training and when can I go on the on-call rota?
How does London Anaesthetics work within Inter-Deanery Transfers?
Rotations
1
How can I as a trainee undertake training in another region?
ARCP
15
How many ESSRs do I need for an ARCP?
What do I do with my evidence of training?
How many MSFs do I need?
Do I need a new form R for each ARCP?
What needs to be declared on my form R?
See all 15 articles
Acute Care Common Stem Programme
Generic FAQs
3
Should I have an educational supervisor from each specialty that I undertake training in?
What ePortfolio should I use?
I was recruited to the ACCS Acute Medicine Programme am I able to change my programme exit to either Emergency Medicine or Anaesthetics?
Training Days
1
What training day programme am I expected to attend?
Community Sexual & Reproductive Health Programme
ARCP
2
Who conducts my ARCP?
Will I be required to attend my ARCP?
Intensive Care Medicine Programme
ARCP
1
I am a dual accrediting ICM trainee, whilst in my parent specialty will I also need an ICM ARCP?
General FAQs
0
School of Obstetrics & Gynaecology
OOP
1
I am on one of the London HEE Programmes, who approves my OOP application
Rotations
3
How are my rotations structured?
What is an ATSM? – Advanced Training Skills Modules
How do I register for an ATSM?
General FAQs
2
How do I register with the Royal College of Obstetrics & Gynaecology?
Is the programme competency based or time based?
School of Clinical Radiology
ARCPs
4
I would like to edit or add to my ARCP form, how do I do this?
Where do I find the checklist that outlines what I need to bring to my ARCP?
I have been Out of Programme for part of the training year, and in clinical training for the rest of the year – do I need an ARCP for both?
When are the Interim Reviews held for Clinical Radiology?
Rotations
2
I am due to be starting in ST1, when will my start date be?
I want to discuss changing my placement, who should I contact?
Academic Clinical Fellows
1
I am an ACF. How can I arrange my academic time and how should this be allocated within my clinical training time?
Training Days
2
I am still an ST1 in London/KSS, what courses are mandatory for me to attend?
For ST2 trainees - what courses are mandatory for me to attend?
Exams
1
How long do I have to be in training to take my FRCR exam?
Contacts
1
I have a problem with my ePortfolio, who do I contact?
Handbook
1
Where can I find a copy of the Clinical Radiology handbook?
School of Paediatrics
School of Paediatrics
11
Who are the Heads of School (for London and KSS)?
Who is my TPD (London and KSS)?
I have a query regarding my eportfolio, who do I contact?
Training programmes: how do I find out more about KSS and London?
I am a trainee - how do I find out about my placements?
See all 11 articles
School of General Practice
School of General Practice
15
How will my sick leave affect my training?
Who do I need to inform about my sick leave?
How do I apply for Certification?
I have a technical issue with ePortfolio
Who will be my employer?
See all 15 articles
Medical Indemnity
12
Who is the indemnity provider?
What do I need to do next?
What happens if I opt out?
What if I am involved in a case currently?
I am Less than Full time – does that matter?
See all 12 articles
LTFT Trust Queries
LTFT Application Process
8
What is the process for managing LTFT applications?
What is the process for trainees who wish to train LTFT for the first time?
What is the process for existing LTFT trainees?
What is the notice period for LTFT requests?
How do I find out how long a trainee’s training was extended by to confirm their consultant pay?
See all 8 articles
LTFT finance queries
3
How are LTFT payments made to the trusts?
How are LTFT trainees funded?
Can we recruit a locum to fill a gap left by trainees working reduced sessions?
Relocation Trainee Queries
Relocation Trainee Queries
12
What are Removal or Rotational Travel Expenses ?
How much can I claim for removal or rotational travel expenses if I am a trainee in HEE London and KSS?
What type of expenses can be determined via an eligibility to claim form that falls under the relocation process?
Who are the relocation contacts at my employing trust?
How do I apply for reimbursement of removal or rotational travel expenses, I am a KSS (Kent, Surrey and Sussex) managed trainee ?
See all 12 articles
Study leave
The Study Leave Process
31
How will I know which courses are mandatory, and therefore covered by the study budget?
How do I request approval for Study Leave for a course which is not on the Study Leave lists for my specialty?
Is there an upper limit to how much I can claim from the study budget?
Can I claim for travel expenses associated with attending a study leave event?
Is there a limit that I can claim for overnight accommodation whilst on study leave in the United Kingdom?
See all 31 articles
Discretionary Courses
5
How do I make the case for an discretionary educational/training course/experience to be covered by study budget?
I am applying to my TPD for approval for an discretionary course. How long will this process take?
I am not sure who my Training Programme Director (TPD) is. How do I find out?
I am a Foundation trainee, who do I need to contact to get approval to go on an discretionary course?
Can I apply for a Leadership & Management Course?
How much study leave is allowed
9
Can I get study leave to study for a professional exam? How much study leave am I entitled to for this private study?
A course does not require funding but requires study leave. How do I apply for this?
I am doing an online course - can I get study leave/budget to do it?
I am a less than full time trainee, how many days of study leave am I allowed?
I am a Foundation trainee - am I able to apply for discretionary courses?
See all 9 articles
Does the Study Leave process apply to me
9
I am a GP trainee on a hospital rotation, will the new process for accessing study leave and funding apply to me?
I am on maternity leave. Can I still access the study budget or study leave?
I am a Palliative Medicine trainee, how should I apply for study leave and funding?
I am an academic trainee (ACF or CL) and wish to apply for funding to attend clinical specialty training. Can this be claimed out of the study leave budget?
I am a less than full time trainee. Do I receive less financial support?
See all 9 articles
Trust Study Leave FAQs
12
How do Trusts claim reimbursement for Study Leave claims?
How are we informed if there have been any changes to the speciality lists?
The reimbursement template requires us to specifically select which programme the trainee is in but I am not sure of the right programme?
Some courses listed state that a trainee should only attend once during their training. How do we know if a trainee has previously attended?
We run a course locally for trainees that previously we did not charge trainees to attend but instead paid for this out of the Study Leave budget. How can we fund these in the new process?
See all 12 articles
Relocation Trust Queries
Trust Queries
13
Why are relocation expenses moving to trusts?
What is the limit trainees can claim for relocation expenses?
What are the different types of relocation expenses?
What steps are there to processing relocation expenses?
Is there a time limit on claiming relocation expenses?
See all 13 articles
Professional Support Unit
Supported return to training
4
I want to take time out of my programme – is there any support for this?
When should I start planning my time away from training?
How should I plan my return to training?
What is SuppoRTT?
Completion of Form R
What is the Form R
1
What is the Form R
Why do I need to submit a Form R
1
Why do I need to complete a Form R?
What is Revalidation
1
What is Revalidation?
When do I need to submit my Form R
1
When do I need to submit my Form R?
What happens if I do not submit my Form R?
1
What happens if I do not submit a Form R?
In relation to completing the Form R, what is a Significant Event?
1
In relation to completing the Form R, what is a Significant Event?
Time out of Training (TOOT)
3
Why do you need to know my Time out of Training (TOOT) DAYS?
TOOT to be included on the Form R
TOOT not to be included on Form R
How do I submit my Form R
1
How do I submit a Form R
Complaints
Complaints
1
Complaints Policy
Out of Programme / Acting Up
Taking Time Out of Programme (OOP)
44
What is time Out of Programme (OOP)?
How do I apply for an OOP?
How will I know if my OOP application has been approved?
Will I need to undergo an ARCP whilst on OOP? (ARCP)
What happens if I want to take a longer period of OOP than the Gold Guide stipulates?
See all 44 articles
Acting Up As A Consultant
15
When can I act up as a consultant?
How long can I act up for?
Am I eligible to act up as a consultant?
How do I apply to act up?
Do I still need a supervisor when acting up?
See all 15 articles
TIS Self Service (TSS)
TIS Self-Service Trainee Support
5
How do trainees sign up?
What email address do trainees use to self sign up?
What if I am unable to sign up?
Where can I get more information and support with TSS (TIS Self Service)?
When is TSS Launching in London and KSS?
OOP Returners
OOP Returners
7
How long am I being asked to return for?
Can I go straight back out on OOP once released by my trust?
Who will my employer be?
When do you want me to return?
Can this time count towards my training?
See all 7 articles
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