PGMDE Support Portal

Generic FAQs

Additional Training Time 6

• I think I need an extension to my training due to educational reasons, what should I do?
• I am a Less Than Full Time (LTFT) trainee, will my extension to training be pro rata?
• How long can my training be extended for?
• I have been given an extension to training through an ARCP outcome 3, who do I need to contact to arrange my remedial training placement?
• I have been awarded an unsatisfactory outcome at my ARCP, how can I appeal this decision?
• I think I need an extension to my training due to statutory leave from the training programme, how does this happen?

Annual Review of Competency Progression (ARCP) 19

• COVID - 19
• What is the purpose of an ARCP?
• How often should I have an ARCP?
• When is my ARCP?
• What is an Interim Review?
• What is a Support Meeting?
• What does each ARCP Outcome mean?
• When will I have my Final ARCP Outcome?
• Is it possible to bring my CCT / CESR(CP) Date forward?
• Why do you need to know my Time out of Training (TOOT) days?
• Can I postpone/reschedule my ARCP?
• What documentation is required for my ARCP?
• I am training less than full time (LTFT), what are my requirements for ARCP?
• What is the Form R?
• Why do I need to complete a Form R?
• How will I know when my ARCP has taken place?
• I have been given an outcome 5, what does this mean?
• Should I have an ARCP before going on parental leave? (Change in Circs)
• Will I have an ARCP whilst on parental leave? (Change in Circs)

Military Trainees 4

• I am a military trainee, who awards my NTN?
• I am a military trainee, who is responsible for my ARCP? (ARCP)
• If I leave the armed forces before my CCT, am I still able to complete specialty training?
• How do I contact the Defence Deanery?

None of the FAQs answer my question 1

• What if none of the FAQs answer my question?

Workforce IDT 3

• I have a procedural question about the IDT process, who do I contact?
• I am a London or KSS trainee and have an IDT form which needs to be signed off by a Postgraduate Dean or their nominated signatory, where can I submit this document to?
• I am a London or KSS trainee and I would like to know more about the specialty training programme.

ARCP Reviews and Appeals 17

• I do not agree with the decision of the ARCP panel. Can I appeal it?
• How do I request a review of my ARCP outcome?
• What is an ARCP Review?
• How long will an ARCP Review take?
• The Review Panel upheld its original decision. Can I appeal it?
• How do I request an appeal?
• How long will I have to wait for an ARCP appeal hearing?
• Can my appeal be postponed?
• Can I bring a representative to my ARCP appeal?
• What is the role of the Specialty Faculty Representative at an appeal panel?
• What is the role of the Chair of the Panel?
• What evidence should I provide for my ARCP appeal?
• What information will the panel and I be provided with?
• What happens at an ARCP appeal panel?
• When will I find out the outcome of my appeal?
• What happens after my appeal?
• What processes govern ARCP appeals in London and KSS?

Certification 8

• When will I have my Final ARCP Outcome?
• When can I apply for consultant posts?
• What is the difference between CCT and CESR(CP)?
• How and when can I apply for entry onto the Specialist / GP Register?
• What are the requirements for Certification?
• Is it possible to bring my CCT Date/ CESR(CP) Date forwards?
• Can I appeal against a decision not to award a CCT/CESR(CP)/CEGPR(CP)?
• Confirmation of UK Training and acquired rights

Changes in Circumstances 28

• I'm going on parental leave, what do I need to do?
• What are my parental leave entitlements?
• Where do I need to record my parental leave absence?
• Will I return to the same placement following my parental leave?
• My next placement starts prior to commencing maternity leave. Who is responsible for my Occupational Maternity Pay (OMP)?
• If I take parental leave during my period of OOP, do I need to apply for an extension to my OOP? (OOP)
• I have decided not to return to training from my parental leave, who should I inform? (Resignations)
• Should I have an ARCP before going on parental leave? (ARCP)
• Will I have an ARCP whilst on parental leave? (ARCP)
• What happens if I go on statutory leave in my grace period? (PoG)
• How much notice should I give my employer and LaSE Healthcare Education Team of my intention to return to training from parental leave?
• I would like to return to work Less Than Full Time (LTFT) following my parental leave, what do I need to do? (LTFT)
• Can my parental leave count towards my training time?
• What will my new CCT/CESR(CP) / Completion of Training Date be following my parental leave?
• What happens to my post when I go on parental leave?
• I will be taking adoption leave, who do I need to inform?
• Will I be required to engage in a ‘return to work’ package when I come back from parental leave?
• I will be on parental leave at the start of my training programme, what should I do?
• I am in my last year of Core training and due to go on maternity leave before I complete the programme, can I still apply for specialty training posts?
• Who do I need to inform about my sick leave?

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Changes in Personal Details 3

• My personal contact details have changed, who do I need to update?
• I have married but wish to practice under my maiden name, can I do this?
• I am buying a house and require confirmation of my employment for my mortgage, can you provide this?

GMC National Training Survey (NTS) 7

• What is the NTS?
• If I am having difficulty logging into the GMC National Trainee Survey, who can I contact?
• When does the survey take place?
• If I have questions regarding the GMC National Trainee Survey, who can I contact?
• Is completion of the NTS mandatory?
• Are my answers to the NTS kept confidential?
• What does HEE do with the results of the NTS?

New Starter Registration 6

• When will I receive my national training number (NTN)?
• What is the difference between a DRN and NTN?
• I would like to count previous experience towards my training, how do I do this?
• I haven’t received a contract of employment, what should I do?
• How do I find out about induction?
• How do I access pastoral support from HEE?

Period of Grace 15

• What is Period of Grace?
• How long is my Period of Grace?
• I am a core trainee, do I qualify for a Period of Grace?
• What happens if I am successful in obtaining a consultant post before I start my Period of Grace?
• How do I request my Period of Grace?
• Is my Period of Grace automatic?
• What happens to my NTN in my Period of Grace?
• When will I receive notification of my Period of Grace placement?
• Can I request where I would like to be placed for my Period of Grace?
• Can I decline the Period of Grace offer?
• How much notice do I need to give to resign my Period of Grace?
• What happens to my Grace Period if I do not achieve my CCT/ CESR (CP)?
• Am I still a trainee during my Period of Grace?
• I have obtained a consultant post, how do I resign from my Period of Grace? (resignation)
• What happens if I go on statutory leave in my grace period? (change in circs)

Resignation 9

• I am considering resigning from my training programme, what should I do?
• I have chosen to resign from my training programme, who should I inform?
• What is my notice period?
• I have obtained a consultant post, how do I resign from my Period of Grace? (POG)
• Do I need to inform my next employer that I am resigning from the training programme? (rotations)
• I am resigning from the training programme, am I still required to have an ARCP? (ARCP)
• What happens to my NTN/DRN when I resign from the training programme early?
• I have resigned from training before completing a GMC approved programme but would still like to apply for entry to the Specialist Register / GP Register, how do I do this? (Certification)
• Am I able to reapply to a training programme in the future?

Rotations 10

• I haven’t received a contract of employment, what should I do?
• When will I receive notification of my next placement?
• Only my next placement is available to view on Synapse, when will I receive confirmation of the rest of my rotation?
• Where can I find information on my pay scales?
• My TPD has informed me of my next placement, when will this be confirmed?
• My Grade of Training is incorrect and has implications for my pay, how can I update this?
• Who do I contact to request annual leave for my next placement?
• Where can I find out what posts and Trusts I may be expected to rotate to, within my training programme?
• Can I swap my training rotation or placements within it?
• What is the Code of Practice?

Synapse 3

• What is Synapse?
• I have forgotten my login / I am locked out of Synapse who should I contact?
• How do I register for Synapse?

Feedback on the portal 1

• How do I feedback on the portal and the FAQs?

Deferrals 2

• How do I apply to defer my London or KSS GP post?
• How do I apply to defer my London or KSS Specialty post?

Integrated Academic Training 22

• Academic Clinical Fellowship
• Clinical Fellowship
• Who pays for a trainee’s academic block?
• Do academic trainees need to fill in a LTFT form?
• Who do I go to for my study leave budget?
• Who do I go to for my IAT Bursary Funds?
• Locally Funded Applications
• Refill
• Is it possible to transfer the award to another medical school/region?
• How do I apply for Post CCT Extension?
• Early exit from an academic award
• Can a trainee go Out of Programme during their award?
• If a CL extension is agreed, does the trainee’s CCT date also get extended?
• Would an academic trainee relinquish their NTN during period of grace?
• Who manages academic foundation trainees?
• Annual Review of Competency Progression
• If an applicant has undergone clinical benchmarking previously would they need to be benchmarked again when applying for an ACF award?
• How do you adjust CCT dates for CLs?
• When does the CL award end?
• How can academic training time be organised?

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