PGMDE Support Portal

Study leave

The Study Leave Process 30

• How will I know which courses are mandatory, and therefore covered by the study budget?
• How do I request approval for Study Leave for a course which is not on the Study Leave lists for my specialty?
• Is there an upper limit to how much I can claim from the study budget?
• Can I claim for travel expenses associated with attending a study leave event?
• Is there a limit that I can claim for overnight accommodation whilst on study leave in the United Kingdom?
• I am concerned about the time delay between paying for the course I wish to attend and being reimbursed?
• I am preparing for my curriculum mandated exam– will the study budget cover revision courses and the exam fee?
• I am preparing for an exam and would like to attend multiple revision courses prior to the exam, will HEE fund multiple revision courses?
• When will attending international courses and conferences be allowed?
• Is there a limit on the number of international study leave events that I can attend?
• How much can I claim towards international study leave events?
• Is there a limit to how much I can claim towards accommodation and hotel costs for approved international events?
• How much can I claim towards travel and accommodation costs for an approved international event which has no course/registration fees?
• I wish to apply for my ALS (or ATLS/NLS etc.) – is this covered by the study leave allowance and study budget?
• Can I use study leave funds to pay for my College membership fees?
• Can I use study leave funds to pay for the costs to maintain my training portfolio?
• Can I apply for study leave/budget even if the course does not relate to my current placement?
• I want to apply for study leave and funding to attend a course at the start of my next rotation which will be based at a different NHS trust – how should I apply?
• If I change specialty, how does this affect my access to study leave and study budget?
• Can I claim against the study budget for “Tasters” e.g. commuting?

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Aspirational Courses 5

• How do I make the case for an aspirational educational/training course/experience to be covered by study budget?
• I am applying to my TPD for approval for an aspirational course. How long will this process take?
• I am not sure who my Training Programme Director (TPD) is. How do I find out?
• I am a Foundation trainee, who do I need to contact to get approval to go on an Aspirational course?
• Can I apply for a Leadership & Management Course?

How much study leave is allowed 7

• Can I get study leave to study for a professional exam? How much study leave am I entitled to for this private study?
• A course does not require funding but requires study leave. How do I apply for this?
• I am doing an online course - can I get study leave/budget to do it?
• I am a less than full time trainee, how many days of study leave am I allowed?
• I am a Foundation trainee - am I able to apply for aspirational courses?
• Is there funding available for Psychotherapy training for non Medical Psychotherapy Specialty trainees?
• Are the Diplomas in GUM and HIV and the Diploma in Faculty of Sexual and Reproductive Health supported by HEE through study leave?

Does the Study Leave process apply to me 9

• I am a GP trainee on a hospital rotation, will the new process for accessing study leave and funding apply to me?
• I am on maternity leave. Can I still access the study budget or study leave?
• I am a Palliative Medicine trainee, how should I apply for study leave and funding?
• I am an academic trainee (ACF or CL) and wish to apply for funding to attend clinical specialty training. Can this be claimed out of the study leave budget?
• I am a less than full time trainee. Do I receive less financial support?
• I am Out of Programme on an OOP, am I eligible to apply for Study Leave?
• I am a Public Health trainee - does the new study leave process apply to me?
• I am in my Period of Grace - am I eligible to apply for study leave?
• I am returning to training - how do I access SuppoRTT funding?

Trust Study Leave FAQs 11

• How do Trusts claim reimbursement for Study Leave claims?
• How are we informed if there have been any changes to the speciality lists?
• The reimbursement template requires us to specifically select which programme the trainee is in but I am not sure of the right programme?
• Some courses listed state that a trainee should only attend once during their training. How do we know if a trainee has previously attended?
• We run a course locally for trainees that previously we did not charge trainees to attend but instead paid for this out of the Study Leave budget. How can we fund these in the new process?
• Do we need to include details of Study Leave which has no funding attached on our returns to HEE?
• What do we do if a trainee is on an honorary contract with our trust?
• Is there a time limit on processing claims submitted by trainees?
• What do I do if a trainee submits a late claim relating to an event undertaken in the previous financial year?
• Can trainees be reimbursed for courses postponed due to COVID-19?
• One of our new Trainees has asked for reimbursement of training costs incurred in their previous placement, with a different Employing Trust. Can we reimburse the Trainee or should they apply through their former Trust?