PGMDE Support Portal

Study leave

The Study Leave Process 18

• How will I know which courses are mandatory, and therefore covered by the study budget?
• How do I request approval for Study Leave for a course which is not on the Study Leave lists for my specialty?
• Is there an upper limit to how much I can claim from the study budget?
• Can I claim for travel expenses associated with attending a study leave event?
• Can I claim study leave and/or travel and subsistence for an international conference or study leave event?
• I am concerned about the time delay between paying for the course I wish to attend and being reimbursed?
• I am preparing for my curriculum mandated exam– will the study budget cover revision courses and the exam fee?
• I am preparing for an exam and would like to attend multiple revision courses prior to the exam, will HEE fund multiple revision courses?
• I wish to apply for my ALS (or ATLS/NLS etc.) – is this covered by the study leave allowance and study budget?
• Can I use study leave funds to pay for my College membership fees?
• Can I use study leave funds to pay for the costs to maintain my training portfolio?
• Can I apply for study leave/budget even if the course does not relate to my current placement?
• I want to apply for study leave and funding to attend a course at the start of my next rotation which will be based at a different NHS trust – how should I apply?
• If I change specialty, how does this affect my access to study leave and study budget?
• Can I claim against the study budget for “Tasters” e.g. commuting?
• If I have an unresponsive Educational Supervisor, whom do I escalate to?
• How do I appeal against a decision not to award the required study budget for a course I wish to do?
• I am presenting a poster at a conference. Can I claim for the printing costs?

Aspirational Courses 4

• How do I make the case for an aspirational educational/training course/experience to be covered by study budget?
• I am applying to my TPD for approval for an aspirational course. How long will this process take?
• I am not sure who my Training Programme Director (TPD) is. How do I find out?
• I am a Foundation trainee, who do I need to contact to get approval to go on an Aspirational course?

How much study leave is allowed 4

• Can I get study leave to study for a professional exam? How much study leave am I entitled to for this private study?
• A course does not require funding but requires study leave. How do I apply for this?
• I am doing an online course - can I get study leave/budget to do it?
• I am a less than full time trainee, how many days of study leave am I allowed?

Does the Study Leave process apply to me 9

• I am a GP trainee on a hospital rotation, will the new process for accessing study leave and funding apply to me?
• I am on maternity leave. Can I still access the study budget or study leave?
• I am a Palliative Medicine trainee, how should I apply for study leave and funding?
• I am an academic trainee (ACF or CL) and wish to apply for funding to attend clinical specialty training. Can this be claimed out of the study leave budget?
• I am a less than full time trainee. Do I receive less financial support?
• I am Out of Programme on an OOP, am I eligible to apply for Study Leave?
• I am a dental doctor working in an Oral and Maxillofacial Surgery placement – can I apply for study leave?
• I am a Public Health trainee - does the new study leave process apply to me?
• I am in my Period of Grace - am I eligible to apply for study leave?

Study Leave approved before 1st April 2018 3

• I have had study leave already approved before the 1st April 2018 for an event later in the year that is not on the approved study leave lists. What should I do?
• I have taken study leave and attended the event before the 1st of April and didn’t receive full payment due to my study leave budget. Can I resubmit a claim now for the balance?
• I had study leave approved and paid for under the pre 1st April 2018 process and the course or event continues into April 2018 and beyond. Can I claim additional funding for the event?

Trust Study Leave FAQs 8

• How do Trusts claim reimbursement for Study Leave claims?
• How are we informed if there have been any changes to the speciality lists?
• The reimbursement template requires us to specifically select which programme the trainee is in but I am not sure of the right programme?
• Some courses listed state that a trainee should only attend once during their training. How do we know if a trainee has previously attended?
• We run a course locally for trainees that previously we did not charge trainees to attend but instead paid for this out of the Study Leave budget. How can we fund these in the new process?
• Do we need to include details of Study Leave which has no funding attached on our returns to HEE?
• What do we do if a trainee is on an honorary contract with our trust?
• How do we claim for Dental doctors working in an Oral and Maxillofacial Surgery placement?