One of our new Trainees has asked for reimbursement of training costs incurred in their previous placement, with a different Employing Trust. Can we reimburse the Trainee or should they apply through their former Trust?

Modified on Thu, 4 May, 2023 at 12:45 PM

If one of your new Trainees has any unresolved study leave claims that they were unable to obtain reimbursement for from their previous Trust, they are able to submit these claims for reimbursement to your Trust (as their new Employer), even if the course was approved at a previous Trust. Please note that if the claim is delayed by more than three months then it should be justified by a valid reason and have approval from the trainee's TPD. The Trainee will need to provide all the correct evidence in their study leave reimbursement submission, as per your usual process. HEE will still need to validate your Trust submission and any valid claims will be reimbursed as per the usual process via the Trust monthly return.

Study leave expenses should be paid to trainees through payroll to meet HMRC requirements regarding taxable benefits.

Therefore, such expenses should normally be processed by the trainee’s current employer.

If none of the FAQs have answered your question, please submit an enquiry to the team by clicking here

Was this article helpful?

That’s Great!

Thank you for your feedback

Sorry! We couldn't be helpful

Thank you for your feedback

Let us know how can we improve this article!

Select at least one of the reasons
CAPTCHA verification is required.

Feedback sent

We appreciate your effort and will try to fix the article