How can I claim reimbursement for my study leave expenses?

Study leave expenses are always reimbursed by your current employer, so you should contact the PGME team at your current Trust for further guidance on their local expense claim procedure.

Please note that from 2 December 2024, you will be able to claim reimbursement for the course fee for mandatory courses as soon as you have paid for your course, rather than waiting until after you have attended. This applies to all mandatory course booked from 1 October 2024 onwards.

Reimbursement will be made by your employing Trust based on actual spend against a receipt/proof of payment. Funds should then reach you within the next possible payroll payment.

Mandatory courses are those marked in green on the approved course lists.

Please note that this policy does not apply to study leave expenses for optional and discretionary courses, nor to any travel/accommodation/subsistence expenses associated with attendance at a mandatory course. Trust PGME teams will continue to follow the current process for these expenses, whereby reimbursement is made after the event has been attended.

If none of the FAQs have answered your question, please submit an enquiry to the team by clicking here