Can I claim for travel expenses associated with attending a NHSE-approved study leave event?

Modified on Wed, 15 May 2024 at 11:42 AM

Travel and subsistence can be claimed for events which take place in the United Kingdom only (excluding travel within TFL zones 1-3). You may be asked to demonstrate that a similar event is not available within London and the South East. Reasonable costs for travel and accommodation will be met in accordance to the levels set by HEE at the time of the application. Please see below table for the current rates.

We would expect travel to be the most economical route possible and First Class or business class fares will not be supported. 

For events from 1st April 2023 onwards, reasonable parking costs for study leave events can be reimbursed where the venue is not your normal place of work. As per the NHS Employers guidance, overnight parking will not be reimbursed unless the doctor is entitled to night subsistence. Airport parking charges for international events would require approval from your TPD and Head of School as part of your discretionary study leave application.

Early booking for travel and accommodation should be undertaken where ever possible to minimise the cost associated with attending the event. 

NHSE will consider supporting taxi fares only in exceptional circumstances and you will be required to demonstrate that public transport was not available to complete your journey to and from the event.  

You may be asked to justify any excessive claims for travel or subsistence by your employing organisation or NHS England. 

Please note that additional guidance applies in relation to international travel, accommodation and subsistence, which will be considered via the Discretionary Study Leave process for international events. 

Accommodation expenses (outside London/international locations)

£120 a night

Accommodation expenses (London only)

£150 a night

Mileage rate for all NHSE-approved study leave courses from 1st January 2023

30p per mile

If none of the FAQs have answered your question, please submit an enquiry to the team by clicking here

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