What are the process deadlines?

Modified on Wed, 26 Apr 2023 at 12:33 PM

At the beginning of the year, we will send out comms to all Trusts with information on the GP F2 allocation process.

We will provide deadlines for each piece of work to be completed so that we stay on track for the upcoming August rotation.


Action Required



List of approved GP sites sent to Trusts. Trusts can begin to liaise with practices to confirm allocated trainees for the year.  


HET Foundation Team / Trusts



HET to provide the Trusts with an early snapshot (ahead of the 12-week CoP deadline).This provides the Trusts with an approximate idea of the names of the trainees likely to be going into F2 GP posts.  

HET Workforce team

During April

Trusts work with General Practices and Patch ADs to allocate trainees to GP practices for the August -August Rotations.   


Trainees’ allocations must be as spread evenly amongst all Practices where possible i.e., do not allocate trainees to 3 Practices for the entire year, whilst others are left empty for the entire year. 


MEMs/Foundation teams in Trusts



Trusts to notify HET of completed allocations for August – August using the template provided attached to the email sent to Trusts on March.   


HET to log the allocations centrally so that invoices can be processed.  


Trusts to provide HET with a list of the unused practices.   




MEMs/Foundation admin teams in Trusts

May (Code of Practice)


12 Week Deadline. Final trainee data released to trusts with confirmed names of trainees via TRoG for August placement and FRoG for the whole year view.   


HET workforce team

May – August 


Trusts to confirm the final allocations to GP practices and trainees for the remainder of the full training year (August – December, December - April and April-August rotations).   Trusts to update HET on any changes made, if necessary.

MEMs/Foundation admin teams in Trusts

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