If the grounds for appeal have previously been submitted for review by the original panel, clarification should be submitted in writing to confirm any changes or additional evidence that the trainee may wish to be heard at the appeal hearing. This should be submitted by the trainee 10 working days before the scheduled appeal hearing date. Evidence submitted after this timeframe will only be considered at the discretion of the Postgraduate Dean.

The trainee may support their appeal with further written evidence relevant to the original ARCP panel consideration, but this must be received at least 10 working days before the Appeal Panel meets.

Evidence should be submitted in electronic format wherever possible.

This is the trainee’s opportunity to present reasons for the appeal, along with any evidence or clarification they wish to provide.  This should cover the basis of the appeal and builds on the trainee’s original request for an appeal.

Where relevant, mitigating factors such as ill health, domestic circumstances or mitigation linked to the training environment such as changing circumstances or the supervision available should be evidenced to substantiate facts.  Submissions that reference mitigation or events that are not supported by written evidence will be considered by the panel but will not usually be considered as verified. Examples of evidence to support mitigation referring to health may include a GP, hospital consultant or Occupational Health letter.

A copy of the trainee’s grounds for appeal and associated evidence submitted will be shared with the panel as well as the School. The management case submitted by the Specialty Faculty will usually reference these documents.

Additional evidence submitted outside of the agreed timescales will only be admitted with leave of the Chair.