For all trainees from 1st April 2021 onwards:
Where trainees use public transport for journeys, they can claim expenses based on the equivalent mileage for journeys over and above the 17 mile each way minimum. These can be claimed at the Reserve/PTR mileage rate (currently 28p per mile).
The exception to this is where trainees are required to travel into Zones 1-3. In these cases they can claim the cost of excess fares from Zone 4 onwards, with the cost of travel within Zones 1-3 being deducted from the total amount.
Further information on how to register a contactless payment account so that receipts can be shared is available at https://tfl.gov.uk/fares/how-to-pay-and-where-to-buy-tickets-and-oyster/pay-as-you-go/contactless-and-mobile-pay-as-you-go#on-this-page-5
Where trainees travel by bicycle, excess mileage rates are payable at 20p per mile over and above the 17 mile each way minimum.
Previous guidance for trainees in existing programmes (applicable for excess travel expenses prior to 1st April 2021):
If a trainee is eligible to claim for excess fares it is calculated in the following way;
Fares from home to new place of work less fares from home to base place of work.
(If you did not travel to your base place of work by public transport then home to base mileage will be deducted from your fares regardless of whether you walked, cycled etc.) This is because we can only reimburse the excess fares under the relocation guidelines, not the full cost of travel.
However if your base hospital is within London Underground zones 1-3 then the calculation would be made in the following way;
Fares from your home to your new place of work less the cost of zones 1 – 3 travel by London Underground.
When you submit a claim for excess fares you must attach the original tickets and/or receipts for all journeys claimed. An oyster top up receipt is not acceptable, if using oyster card you must submit an oyster usage statement with your claim. Claims without receipts should not be reimbursed.