Special requirements for events (access, adjustments, diet and other needs)

What this article is about
This article explains how to tell the organiser about access, adjustment, dietary or other needs for an event.

Who this is for
Doctors and dentists in training, educators, speakers or attendees who need adjustments or have specific requirements for an event.

What you need to know

• You should tell the event organiser about any requirements as early as possible.
• Requirements may include access needs, reasonable adjustments, dietary requirements, communication support, religious requirements or other practical needs.
• HET and the event organiser will only use the information to support event planning and delivery.
• Some requirements may need additional time to arrange.
• For virtual events, you should also tell the organiser if you need adjustments such as captions, alternative materials or support with the event platform.

What to do

1. Provide details of any requirements when completing the booking form, if asked.
2. If you need to provide further information, raise a query through the PGMDE Support Portal.
3. Include the event title, date and the support you need.
4. Do not include sensitive information unless it is needed to arrange support.
5. Tell the organiser as early as possible if your requirements change.

If this does not work
If an adjustment or requirement cannot be arranged, the organiser should discuss alternatives with you where possible.

Who to contact
Use the PGMDE Support Portal for event access, adjustment or requirement queries.

What HET can and cannot help with
HET can help with

• Passing requirements to the event organiser where appropriate.
• Supporting practical event arrangements where HET administers the event.
• Advising whether requirements can be accommodated for the event format.

HET cannot help with

• Guaranteeing that all requests can be met at short notice.
• Making occupational health decisions.
• Approving formal workplace adjustments outside the event.
• Sharing medical or personal information beyond what is needed for event planning.

Related articles

• Requesting reasonable adjustments for recruitment and training
• How to book onto an event or regional training day
• Who to contact for event and regional training day queries

Last reviewed
 Last reviewed: 19 June 2026