Certain times of the year are busier for face-to-face events than others and this should be considered when planning events that need to be held centrally. There is more limited capacity between January – March during the main recruitment rounds and June and July during ARCPs. Pressure on venues is especially high during these periods.

For virtual events or where the venues are held externally (i.e. not in HEE's London events centre) , there are no restrictions on when these can be organised.

When booking events with an annual programme, such as Regional Training Days, ideally a full programme of dates for the year should be submitted up front. This will allow all events to be released and advertised at a single point in time.